A common reason many small business owners start up a business is to deliver a specific service or product, and, of course to make a profit. Let’s face it, we are all in business to make money, and creating revenue is enjoyable! But, managing income can be decidedly less entertaining. Looking after your finances can be a time consuming and confusing chore, especially if you are away from the office a lot of the time. Thankfully, there are some mobile financial apps that can help.
There are many financial apps out there on the market. Here is an overview of five of the most popular to help make your life a bit easier.
An app is for small business owners on the move. With powerful features like the ability to take pictures of receipts and bills for filing of expenses, to being able to bill or invoice your clients from nearly any mobile device. When you log into the app, you are able to see how much money you are owed and can access features like billing, time tracking, estimates and reports.
Because this system is based in the cloud, it is always up-to-date and is available on nearly any device that can connect to the Internet. Combine this with the FreshBooks accounting system and you have an incredibly powerful, cloud-based accounting system at your fingertips. The app is available on both iTunes and Google Play.
2. Intuit Online Payroll
Intuit’s accounting software is among the most popular software used by small businesses and personal users. While most mobile apps allow users to invoice and track expenses, few actually allow you to complete the other half of finance: Paying people. With this app, you can pay your employees, contractors and if you are in the US you can pay your taxes from almost any mobile device.
If you or your employees travel for business, chances are high that they struggle with keeping accurate records of their expenses and filing expense reports when they get back to the office. Expensify is an app that makes the expense process easier.
With this app you take pictures of bills, specify which account they should be filed under, and the app takes care of the rest, creating an expense entry where you can enter a merchant and price. When you are back, simply submit your report and you are done. The app is available for free on iTunes, Google Play, BlackBerry and Windows Phone.
Square is the mobile cash register solution that has started to gain traction with businesses around the world. By attaching a reader to your mobile device, you can accept cash and debit cards, as long as you have an Internet connection.
Other options include a full POS that can be run on a tablet and even dongles that function as a wallet, allowing customers to pay without their credit cards or cash. The app is available free on Google Play and iTunes. Once you download the app you then sign up for the card reader and swiped transactions cost 2.75% of the total transaction.
While keeping track of your company’s finances on a mobile device may seem like a good idea, what about your personal finances? It’s not uncommon for people to have more than one bank account and multiple credit cards, and keeping track of these can be a tough job. Mint is an app that allows users to monitor their various accounts from one platform.
With this app you can see your investments, bank balances and even retirement savings from your mobile device. You can also set up and maintain budgets, which definitely makes managing personal finances easier. The app also keeps track of your expenses and provides easy to read reports with overviews of how much you are spending and on what. Mint is available for free on Google Play and iTunes.
If you are looking for more solutions to help with your finances, why not contact us today? We may have one that fits your business needs.
The smartphone has a nearly unlimited amount of uses and yet in essence, the primary use of most phones is still to make calls. As a business owner, you likely have a large number of contacts and you can manage these on your phone, although it’s not the easiest way to do so. Luckily, the three main online platforms have ways you can manage your contacts directly from your computer.
You can manage your phone contacts using the three main mobile platforms – iOS, Android and Windows – from your computer. Here’s how:
If you use an iPhone, you can sync your contacts with Apple’s iCloud. You can sign up for iCloud on your device by going to Settings and tapping on Home. Select iCloud and enter your Apple ID.
Once you have activated iCloud, or if you already have signed up for it, press the Settings app on your phone and select iCloud from the menu that opens. Once the iCloud settings open ensure that Contacts is on. This will automatically sync your contacts to iCloud and make them available to any device that you sign into using the ID you linked to the service.
Give your phone and iCloud a couple of minutes to sync and then you should be able to access these from any device. To manage contacts from your computer, the easiest thing to do is to open a Web browser and go to the iCloud website (icloud.com/#contacts).
When the site loads you should see a list of your phone contacts. You can click on a contact to edit information and even delete. Just be sure to click Done at the bottom of each contact to save any changes.
If you use an Android device, your best bet is to sync your contacts with your Google account. This can be done by opening the Settings app on your device, (pull down from the top of the screen and select Settings), scroll down to Accounts and tap on Google. Select your account from the menu that opens and ensure that Contacts is ticked. Press the three vertical boxes at the top of the screen and select Sync now.
The syncing of contacts should be automatic if a Google account is linked with your phone. Once the sync has completed, you can edit your contacts on your computer by:
There is no need to save information as any changes will be automatically saved. To delete contacts, go to the main Contacts screen and tick the box beside the contact name. You can select more than one at a time if you would like to delete more than one contact at the same time. Once selected, press More, above your contact list, and select Delete contacts. Your device should sync within a minute or two and the selected contacts should be gone.
If you use a Windows Phone you can edit contacts on your computer using live.com. In order to do this you will need to link your phone with a Microsoft account. If you don’t have one, go to signup.live.com on any Web browser and follow the sign-up process. Once you have an account, you need to link your phone to it. This can be done by:
Your phone’s contacts should sync with your account within a few minutes. To edit your contacts, go to live.com and log in. You should see all of your contacts in a list to the left side of the screen. Clicking on each contact will show contact information, and you can edit this by clicking Edit, above the card. Once you have finished editing, be sure to press Save at the bottom of the page. If you click Delete from the menu bar at the top, you will be able to remove your contact. To learn more about using smartphones in your office, please contact us today.
The holiday season is upon us and many people are out shopping for gifts. As with the past few years, you can bet that smartphones will be among the most popular gifts. While smartphones are quickly becoming the most popular and common tech device, it can be difficult to find one that actually works perfectly for the user, especially with the ever increasing number of different devices out there.
Before investing in a smartphone as a gift this holiday season, here’s our four point guide on what to bear in mind.
Before looking into a smartphone as a gift, you should first consider whether the person who will get the phone already has one. The reason being, that many people are on mobile plans. Most of these plans have a set contract period that is not always easy to break and can be costly to do so.
You likely don’t want to force someone to break a contract, but many carriers do offer upgrade options that are affordable. It is a good idea to think about when their contract ends. If it is already over, a new phone could be very much welcomed. If the contract is new, you may want to look at investing in another tech gift.
There is also the issue of the carrier. While most carriers have the same phones, some use different networks such as 3G and LTE. Most new phones support all types of networks, but it is worthwhile verifying whether the phones you have selected are supported on the user’s network.
There are three major mobile platforms, or operating systems available:
All three of the major platforms – Android, iOS, and Windows Phone – comprise of phones with different hardware. The high-end devices have leading hardware that will be more than capable of handling any task.
Android has the biggest range of devices which have all types of hardware. Flagship devices like the HTC One, Google Nexus 5 and the Samsung Galaxy S4 all have powerful hardware. In general, Android devices with smaller screens, tend to have lower hardware specs while those with bigger screens have better hardware.
The iPhones on the other hand have two models: the high-end 5s and the slightly less powerful 5c. Both of these models have hardware that is more than capable of handling most tasks. While some view this uniformity as a downside, it has worked well for millions of users.
Windows Phone devices are more in the middle – there are more devices to choose from than the iPhone, yet fewer than Android. As with Android, there are devices with varying levels of hardware and those with smaller screens (below 4 inches) tend to have lower hardware specs, while those with bigger screens are more powerful. Nokia and HTC are two leading Windows Phone producers.
As a general rule of thumb, newer phones have better hardware and are able to handle almost any task. One thing to keep in mind is the systems the person uses on a daily basis. If they prefer Google, Android may be a better choice. That being said, the platforms all have apps that allow you to connect to your preferred system e.g., a Gmail app you can download to your iPhone.
Finally, your decision comes down to how much you want to spend. Most phones can be purchased two ways:
If you are going to buy your phone outright set a budget. The majority of high-end devices will cost you between USD$300 and USD$500 while mid-range will be between USD$150 and USD$300.
When picking a phone as a gift, why not ask the person what they prefer first. Most people who are looking for a new smartphone will have an idea as to what kind of phone they want and what they want to use it for.
If you are looking to learn more about picking the right smartphone for yourself or someone else, get in touch today.
When it comes to technology, there is so much to choose from that picking any system or device is a daunting task. This is especially true for tablets which come with different systems, apps and features. There’s also no doubting that tablets can help make many people’s jobs easier. So what do you do when you want a new tablet? The easiest thing is to compare them.
Here’s a five point comparison of the three most popular 10-inch tablets – Apple’s iPad 4, Google’s Nexus 10 and Microsoft’s Surface Pro.
The prices listed above are for just the device, the price you pay will be higher if you add peripherals like keyboard cases, screen protectors or extended warranty.
It’s important to note that these storage numbers are provided by the manufacturer of the device, these numbers don’t include the space the operating system and other pre-installed programs take up. For example the Surface Pro 64GB actually has 29GB of usable storage space. In comparison: The Nexus 10 32GB has about 29GB of usable space while the iPad 32GB has slightly over 27GB.
Being able to connect to the Internet either through a Wi-Fi or mobile data connection is important for many business users, especially if you are out of the office on a regular basis.
The total battery life depends on what users do with the tablets. The numbers reflect what an average business user will get out of their tablet. As with almost any mobile device, it would be a good idea to keep a spare cord at the office and at home so you can charge it when you need to.
Which is best for business?
When it comes to buying a tablet for work, you need to take into account what you will be using it for. Below are eight popular scenarios and which devices may be best suited for that task.
If you’re looking for a new tablet and would like help figuring out which will be best for your business needs please contact us today, we may be able to help.